BY-LAWS OF
THE AMERICAN NUMISMATIC SOCIETY
ratified 10/18/2003, amended 10/20/2007
______________________________________________________________________________
ARTICLE I.
NAME AND OFFICES
The name of
this organization shall be The American Numismatic Society. The principal office of the Society
shall be in the State of New York and it shall be located in the City and County of New York.
The
Society shall maintain in the State of New York a registered office, and a
registered agent whose office is identical with the registered office, as
required by the New York Not-For-Profit Corporation Law. The registered office may be, but need
not be, identical with the principal office in the State of New York. The
address of the registered office may be changed from time to time by the Board
of Trustees.
ARTICLE II.
OBJECT AND MISSION
The object and
mission of the Society shall be the creation and maintenance of the preeminent
national institution advancing the study and public appreciation of coins,
currency, medals, orders and decorations, and related objects of all cultures
as historical and artistic documents and artifacts; by maintaining the foremost
numismatic collection, museum, and library; by supporting scholarly research and
publications; and by sponsoring educational and interpretive programs for
diverse audiences.
ARTICLE III.
MEMBERS
Section 1.
Classes and
Election of Members
The Society shall
have the following two classes of members: Fellows (including Life Fellows and Honorary Life Fellows)
and Associate Members. There shall
be a maximum total membership of two hundred and twenty-five (225)
Fellows. Fellows shall be elected
by the Board of Trustees in accordance with procedures set forth in these
By-Laws. Fellows shall be elected at the regular annual
meeting of the Board of Trustees and at special meetings of the Board of
Trustees called for that purpose from persons nominated by the Nominating and
Governance Committee, pursuant
to the procedures set forth in Article V Section 12(b) hereof, as having the
following exemplary personal and professional qualifications and
characteristics: scholars in numismatics and related fields, and those devoted
to advancement of numismatics; philanthropists and financial benefactors of the
Society and those giving the Society the benefit of their time and expertise;
experts in museum and library administration, education, development and public
service. Any person of good
character from the public is eligible to be an Associate Member upon
application and approval of the Board and payment of dues and shall be entitled to rights
and privileges published from time to time. The Board may, in its discretion, create other non-voting
membership classes as it deems advantageous to the Society.
Section 2.
Voting Rights
Each Fellow
(including those holding only the distinction of Honorary Life Fellow) shall be
entitled to one vote on each matter submitted to a vote of the Fellows.
Associate Members shall have no right to vote on any matter before the Society,
unless otherwise set forth herein.
Section 3.
Termination of
Membership
(a) The Board of Trustees,
by affirmative vote of two-thirds (2/3) of the entire Board may suspend or
terminate the membership of a Fellow or an Associate Member for cause,
including dishonorable conduct, or actions inimical to the best interests of
the Society, or such other cause which the Board deems good and sufficient, by
setting forth in a written notice, with reasonable specificity, the reasons for
such suspension or expulsion. If
written demand is made within ten (10) days of the receipt of such notice of
suspension or termination, the Fellow or Associate Member shall be entitled to
the opportunity for a due process appeal, before at least three (3) Trustees
set at a reasonable time and place in the City of New York. The Board may
establish such procedures as it deems appropriate for the conduct of any such
hearing.
(b) The membership of any
Fellow or Associate Member may be terminated on sixty (60) days' written notice
for failure to pay dues.
Section 4.
Resignation
Any Fellow,
Honorary Life Fellow or Associate Member may resign by filing a written
resignation with the Secretary, but resignation shall not relieve the member of
the obligation to pay any dues, assessments or other charges previously accrued
and unpaid.
Section 5.
Reinstatement
Upon written
request signed by a former Fellow or Associate Member and filed with the
Secretary, the Board of Trustees may, by the affirmative vote of two-thirds
(2/3) of the members of the Board then present, reinstate the former Fellow,
subject to the numerical limitations herein; an Honorary Life Fellow or
Associate Member may be reinstated to membership upon such terms as the Board
of Trustees may deem appropriate.
Section 6.
Transfer of
Membership
Membership in the
Society is not transferable or assignable.
Section 7.
Honorary Life
Fellows
The Board of
Trustees shall have the power from time to time to designate persons as
Honorary Life Fellows from those candidates deemed to have provided significant
and exceptional aid, service and support to the object and mission of the
Society. Honorary Life Fellows
shall have the rights of Fellows and may attend Board of Trustees' meetings.
ARTICLE IV.
MEETINGS OF FELLOWS
AND ASSOCIATE MEMBERS
Section 1.
Annual Meeting of
Fellows and Associate Members
An Annual Meeting
of the Fellows and Associate Members shall be held for the purpose of the
election of Trustees by the Fellows, pursuant to Article V Section 2 hereof,
and for the transaction of such other business as may come before the meeting
including the delivery and receipt of reports of the President, Secretary,
Treasurer and Executive Director.
The day fixed for the Annual Meeting shall be designated by the Board of
Trustees as set forth herein. If
the election of Trustees shall not be held on the day designated for any Annual
Meeting or at any adjournment of the Annual Meeting, the Board of Trustees
shall cause the election to be held at a Special Meeting of the Fellows as soon
after as is convenient upon reasonable notice. Associate Members may attend such meetings, but shall not be
entitled to vote, nor shall their attendance contribute to quorum requirements.
Section 2.
Special Meetings
Special Meetings
of the Fellows may be called by the President, the Board of Trustees, or not
less than twenty (20) Fellows (including Honorary Life Fellows), to consider
any action that the Fellows are permitted to take. Notice of any such Special Meeting shall be given as
provided herein, and such meetings shall have the same status as the Annual
Meeting, except for the purpose of amending the Articles of Incorporation and
By-Laws. Motions made by Fellows,
if properly seconded, shall be put to a vote, which shall be binding on the
Board of Trustees.
Section 3.
Place of Meeting
The Board of
Trustees may designate any place, either within or outside of the State of New
York, as the place of meeting for any Annual Meeting of Fellows and Associate
Members or for any Special Meeting of Fellows called by the Board of
Trustees. If no designation is
made or if a Special Meeting be otherwise called, the place of meeting shall be
the principal office of the Society.
Section 4.
Notice of Meetings
Written or printed
notice stating the place, day and hour of any meeting of Fellows shall be
delivered, either personally or sent by mail, express mail courier or
electronically, to each Fellow entitled to vote at such meeting at his or her
address as shown in the records of the Society, not less than thirty (30) days
nor more than one (1) year before the date such meeting, by or at the direction
of the President, or the Secretary, or the Officers or persons calling the
meeting. In the case of a Special
Meeting, or when required by statute or by these By-Laws, the purpose(s) for
which the meeting is called shall be stated in the notice. If mailed, the notice of a meeting
shall be deemed to be delivered when deposited in the United States Mail
addressed to the Fellow, with postage thereon prepaid. Any Fellow may waive notice of a
meeting. The attendance of any
Fellow at any meeting shall constitute waiver of notice of such meeting, except
where a Fellow attends a meeting for the express purpose of objecting to the
transaction of any business because the meeting is not lawfully called or
convened.
Section 5.
Action by Fellows
Without a Meeting
Any action
required to be taken at a meeting of the Fellows, or any action which may be
taken at a meeting of Fellows, may be taken without a meeting if a consent in
writing, setting forth the action so taken, shall be signed by at least
seventy-five percent (75%) of the Fellows entitled to vote with respect to the
subject matter of the action.
Section 6.
Quorum
Twenty (20)
Fellows, present in person or by proxy, at any meeting of Fellows shall
constitute a quorum at such meeting.
If a quorum is not present at any meeting of Fellows, a majority of the
Fellows present may adjourn the meeting without further notice.
Section 7.
Proxies
At any meeting of
Fellows, a Fellow entitled to vote may vote by proxy, executed in writing and
not revoked prior to such meeting, by the designated Fellow or by his
authorized attorney-in-fact. No
proxy shall be valid after eleven (11) months from the date of its execution,
unless otherwise provided in such proxy.
The form and delivery of proxies shall be in accordance with New York
law.
Section 8.
Voting by Mail or
Other Means
Any election of
Trustees or other matters may be conducted by mail, electronic media or other
means, in such manner as the Board of Trustees shall determine, as consistent
with these By-Laws.
ARTICLE V.
BOARD OF TRUSTEES
Section 1.
General Powers
The adoption of
policies and the conduct of business and affairs of the Society shall be the
responsibility of the Board of Trustees. The Board shall work on behalf of the
Society in consultation and coordination with the Executive Director pursuant
to these By-Laws, and the Society's Articles of Incorporation, to attain and maintain
the objects and mission of the Society, to provide financial and development
support and guidance, and communicate regularly matters of importance to
Fellows and Associate Members.
Trustees need not be residents of the State of New York or United States
citizens.
Section 2.
Number, Tenure and
Qualification
Pursuant to
Article IV Section 1, the Fellows shall elect Trustees who shall be nominated
for election and who shall be Fellows or Associate Members, having those
personal and professional characteristics set forth in Article III Section 1
hereof. Nominations shall be derived from the Nominating and Governance
Committee and pursuant to the procedure set forth in Article V Section 12(b)
hereof. There shall be no numerical
limit on the number of Trustees.
Trustees who were members of the Society's Council as of June 1, 2002
shall serve as Trustees according to the By-Law class schedules in effect at
that time, until their terms thereunder expire. Trustees elected after June 1, 2002 shall be divided into
three (3) classes with staggered terms, so that approximately one-third (1/3)
of the Board is elected annually.
Each Trustee, excepting those who were members of the Society's Council
as of June 1, 2002 and other than the President and past Presidents of the Society,
and those extended by the Trustees, shall hold office for a period of no more
than three (3) consecutive three (3) year terms, until the relevant annual
meeting of Fellows and until his or her successor shall have been elected and
qualified. If, in the opinion of the Board of Trustees, the President or a
Trustee has not had sufficient time to complete a project on behalf of the
Society, then such person's term, including hiatus periods, may be
extended. The affirmative vote of
two-thirds (2/3) of the Trustees present at a duly constituted meeting must
approve any such extensions. A Trustee rotating off the Board of Trustees after
three (3) consecutive three (3) year terms may not serve again as Trustee for a
period of one (1) year from the end of the last term. The Executive Director shall be an ex-officio, non-voting
member of the Board of Trustees, subject to Article VIII hereof, but to which
term rules and appointment shall not apply.
Section 3.
Regular Meetings
A regular annual
meeting of the Board of Trustees shall be held without other notice than this
By-Law, immediately after, and at the same place as, the Annual Meeting of
Fellows and Associate Members. An
agenda for each such meeting shall be published in print or electronically
prior to such meeting and made available to Fellows. Other special meetings of the Board of Trustees may be held
periodically throughout the year pursuant to Section 4 hereof by electronic or
other means. The Board of Trustees
may provide by resolution the time and place, either within or outside of the
State of New York, for the holding of additional regular meetings of the Board.
Section 4.
Special Meetings
Special Meetings
of the Board of Trustees may be called by or at the request of the President or
any two (2) Trustees on notice set forth herein. The persons authorized to call Special Meetings of the Board
of Trustees shall fix the time and place of any such meeting.
Section 5.
Notice of Special
Meetings
Notice of any
Special Meeting of the Board of Trustees shall be given at least ten (10) days
before the date of such Meeting by written notice delivered personally or sent
by mail, express mail, courier, or electronically to each Trustee at his or her
address as shown by the records of the Society. If mailed, such notice shall be deemed delivered when
deposited in the United States Mail in a sealed envelope so addressed, with
postage thereon prepaid, or by other expeditious means in the case of foreign
delivery. Any Trustee may waive
notice of any Meeting. The
attendance of a Trustee at any meeting shall constitute a waiver of notice of
such Meeting, except where a Trustee attends a meeting for the express purpose
of objecting to the transaction of any business because the meeting is not
lawfully called or convened. Any notice of a Special Meeting of the Board of
Trustees shall specify the purpose and the business to be transacted at such
meeting.
Section 6.
Quorum
One-third (1/3) of
the entire Board of Trustees shall constitute a quorum for the transaction of
business at any meeting of the Board; but if less than a majority of the
Trustees are present at the meeting, a majority of the Trustees present may
adjourn the meeting from time to time without further notice.
Section 7.
Manner of Acting
Each Trustee shall
have one vote. The act of a
majority of the Trustees present at a meeting at which a quorum is present
shall be the act of the Board of Trustees, unless the act of a greater number
is required by applicable law or by these By-Laws. There shall be no vote cast by proxy at meetings of the
Board of Trustees.
Section 8.
Resignation;
Removal; Vacancies
A Trustee may
resign at any time, by giving written notice to the President. The Fellows, by
an affirmative two-thirds (2/3) vote exercised at a duly constituted Annual
Meeting or Special Meeting of the Fellows, may remove a Trustee for cause,
which may include dishonorable conduct or other actions inimical to the best
interests of the Society setting forth in a written notice, with reasonable
specificity, the reasons for such removal. If written demand is made within ten (10) days of the
receipt of such notice of removal, such Trustee shall be entitled to the
opportunity to appear before at least three (3) Trustees set at a reasonable
time and place in the City of New York to appeal such action. The Board may
establish such procedures as it may deem appropriate for the conduct of any
such hearing. Any vacancy
occurring in the Board of Trustees, and any Trustee position to be filled by
reason of an increase in the number of Trustees may be filled by the Board of
Trustees until the next Annual Meeting of the Society. A Trustee elected to fill a vacancy
shall be elected for the unexpired term of his or her predecessor in office.
Section 9.
Compensation;
Conflicts
Trustees as such
shall not receive any stated salaries for their services, but nothing contained
herein shall be construed to preclude any Trustee from serving the Society in
any other capacity and receiving compensation directly or indirectly on due
notice to the Board of Trustees. Trustees
having actual or apparent conflicts shall recuse themselves from deliberations
and voting on matters giving rise to such conflict.
Section 10.
Action by Trustees
Without a Meeting
Any action
required in these By-Laws or under applicable law to be taken at a meeting of
the Board of Trustees, or any action which may be taken at a meeting of the
Board of Trustees, may be taken without a meeting if a consent in writing or by
teleconference or electronic means, setting forth the action to be taken, shall
be verified by eighty percent (80%) of the Trustees.
Section 11.
Executive Committee
The Executive
Committee shall be a standing committee of the Board of Trustees and shall
consist of the Chairman of the Board of Trustees, President and at least three members of the Board of Trustees
appointed by the President annually.
The Executive Director shall be an ex-officio, non-voting member of the Executive Committee,
subject to Article VIII hereof, but not subject to term limits or appointment.
The Executive Committee shall meet in periods between meetings of the Board of
Trustees from time to time upon reasonable notice, or by conference call or
other means. The Executive Committee shall possess all powers, rights and
responsibilities of the Board of Trustees as to the administration, but not the
policies or strategic plan, of the Society and may take action in the stead of
the Board of Trustees, with the exception of: (i) the election, appointment or
removal of Fellows, Officers, and Trustees, which shall be functions vested in
the Fellows and Board of Trustees; (ii) the amendment of the Society's policies
or strategic plan, which shall be vested in the Board of Trustees; and (iii)
the amendment of the Society Mission Statement, Articles of Incorporation, or
By-Laws, which shall be functions vested in the Fellows. The Executive Committee shall maintain
and publish minutes of its deliberations and actions.
Section 12.
Nominating and
Governance Committee
(a) The Nominating and
Governance Committee of the Board of Trustees shall be a standing committee of
the Board of Trustees and shall consist of five (5) Trustees, and the President.
The Executive Director shall be an ex-officio, non-voting member of this Committee, subject to
Article VIII hereof, but not subject to term limits or appointment. The Nominating and Governance Committee
shall solicit, consider and nominate to the Board of Trustees persons to stand
for election as Officers, or for persons to stand for election to the Board of
Trustees, or for persons to stand for election to become Fellows. Such nominees
shall possess qualifications that would make them suitable for service in those
capacities, which shall include numismatic scholarship, collecting interests,
financial support, provision of service to the Society, expertise in museum and
library administration, and the advancement of public interest and awareness as
set forth in the Object and Mission set forth in Article II hereof and in
accordance with the characteristics set forth in Article III Section 1, or for
persons to be designated as Honorary Life Fellows, based on applications,
petitions or information from any source.
This Committee shall be responsible for the calculation of the number of
Fellows in advance of each Annual Meeting.
(b) The Nominating and
Governance Committee shall, at least ninety (90) days prior to the Annual
Meeting, file its report with the Executive Director, naming the persons
nominated for election, as Fellows, Trustees and Officers and those designated
as Honorary Life Fellows. The
Executive Director shall forthwith post the report of the Nominating and
Governance Committee on the Society website and in other appropriate documents
for such meetings. At any time
prior to sixty (60) days before the Annual Meeting, additional nominations for
positions as Fellows, Trustees and Officers and Honorary Life Fellows to be
voted on at such Annual Meeting may be submitted in writing to the Executive
Director by at least ten (10) Fellows.
The Executive Director shall include in the notice of the Annual Meeting
the report of the Nominating and Governance Committee and also a complete list
of any other nominations duly filed.
No nominations shall be made from the floor at the Annual Meeting or at
any other meeting, except upon the unanimous consent of the Fellows in
attendance.
ARTICLE VI.
OFFICERS
Section 1.
Officers
The Officers of
the Society shall consist of a Chairman of the Board of Trustees, President, one or more Vice-Presidents (the
number to be determined by the Board of Trustees), a Secretary, a Treasurer and
such other Officers as may be elected in accordance with the provisions of this
Article. The Board of Trustees may
elect or appoint the other Officers, including one or more Assistant
Secretaries and one or more Assistant Treasurers, as it shall deem desirable,
to have the authority and to perform the duties prescribed by the Board of
Trustees. Any two or more offices
may be held by the same person. The Executive Director of the Society shall be
an Officer, who serves in accordance with Article VIII hereof.
Section 2.
Election and Term
of Office
The Officers of
the Society shall be elected annually by the Board of Trustees at the regular
annual meeting of the Board of Trustees from a slate of persons nominated by
the Nominating and Governance Committee or from written nomination. If the election of officers shall not
be held at such meeting, it shall be held as soon thereafter as is
practicable. New offices may be
created and filled at any meeting of the Board of Trustees. Each officer shall hold office until
his or her successor shall have been elected and duly qualified. There shall otherwise be no term limits
for individuals serving as Officers.
Section 3.
Removal
Any Officer
elected or appointed by the Board of Trustees may be removed by the Board of
Trustees whenever in its judgment the best interests of the Society would be
served by his or her removal; such removal shall be without prejudice to the contract
rights, if any, of the officer so removed.
Section 4.
Vacancies
A vacancy in any
office caused by death, resignation, removal, disqualification or otherwise,
may be filled by the Board of Trustees for the unexpired portion thereof.
Section 5.
Chairman of the Board of Trustees
The Board of Trustees shall elect annually from its members a Chairman who shall preside at all board meetings, and who shall, when so directed by the Board of Trustees, represent the Society in such matters as the Board shall from time to time designate.
Section 6. President
The President shall
be the principal executive and operations officer of the Society and shall supervise and
control all of the business and affairs of the Society in consultation and
coordination with the Trustees and Executive Director in accordance with these
By-Laws. The President shall
preside at all meetings of the Fellows and of the Board of Trustees. He or she shall designate, unless
otherwise set forth in these By-Laws, committee members and chairpersons, with special attention to the
Committees pertaining to the ANS collection and library. The President may
sign, with the Secretary or any other proper Officer of the Society authorized
by the Board of Trustees, any deeds, mortgages, bonds, contracts, or other
instruments which the Board of Trustees has authorized to be executed, except
in cases where the signing and execution shall be expressly delegated by the
Board of Trustees or by these By-Laws or by statute to the Executive Director
or some other officer or agent of the corporation; and in general the President
shall perform all duties incident to the office of President and such other
duties as may be prescribed by the Board of Trustees.
Section 7.
Vice-President(s)
In the absence of
the President or in the event of his or her inability or refusal to act, the
Vice-President (or in the event there be more than one Vice-President, the
Vice-Presidents in the numerical order of their election) shall perform the
duties of the President, and when so acting, shall have all the powers of and
be subject to all the restrictions upon the President. Any Vice-President shall perform such
other duties as may be assigned to him or her by the President or by the Board
of Trustees.
Section 8.
Treasurer
The Treasurer, in coordination with the
Executive Director, shall have charge and custody of, and be responsible for,
all funds and securities of the Society; receive and give receipts for monies
due and payable to the Society from any source, and deposit all such monies in
the name of the Society in such banks, trust companies or other financial
institutions as shall be selected in accordance with the provisions of these
By-Laws; and, in general, perform all the duties incident to the office of
Treasurer and such other duties as may be assigned to him or her by the
President or by the Board of Trustees. If required by the Board of Trustees,
the Treasurer shall give a bond for the faithful discharge of his or her duties
in such sum and with such surety as the Board of Trustees shall determine.
Section 9.
Secretary
The Secretary
shall keep the minutes of the meetings of the Fellows and of the Board of
Trustees in books provided for that purpose; shall see that all notices are
duly given in accordance with the provisions of these By-Laws or as required by
statute; shall be custodian of the Society's corporate records and of the seal
of the Society; and may affix the seal to all documents, whose execution under
seal on behalf of the Society is authorized in accordance with the provisions
of these By-Laws; and, shall keep a register of the mailing address of each
member that shall be furnished to the Secretary by that member. The Secretary shall perform all duties
incident of the office of Secretary and such other duties may be assigned by
the President or by the Board of Trustees.
Section 10.
Assistant
Treasurers and Assistant Secretaries
The Assistant Treasurers and Assistant
Secretaries may be employees of the Society and, in general, shall perform the
duties assigned to them by the Executive Director, President, Treasurer,
Secretary or the Board of Trustees. If required by the Board of Trustees, the
Assistant Treasurers shall give bonds for the faithful discharge of their
duties in such sums and with such sureties as the Board of Trustees shall
determine.
ARTICLE VII.
COMMITTEES
Section 1.
Committees of The
Board of Trustees
Other than the
Executive Committee, as set in Article V Section 11 and the Nominating and
Governance Committee, as set forth in Article V Section 12, the Board of
Trustees, by resolution adopted by a majority of the Trustees in office, may
designate and appoint one or more committees, including the Finance Committee,
Audit Committee, and the Operations and Administrative Committee, each of which
shall consist of two or more Trustees and members drawn from Fellows, Associate
Members or others having interest and qualifications appropriate to the tasks
and matters considered by such Committees. Such Committees, to the extent provided in the resolution,
shall have and exercise the authority given them by the Board of Trustees in
making recommendations as to the management of the Society; but subject to the
Executive Committee's authority set forth in Article V Section 11 hereof, that
neither the Nominating and Governance Committee nor any other Committee shall
have the authority of the Board of Trustees as relates to: electing, appointing
or removing the Executive Director, any Trustee, Fellow, Officer or member of any such committee; amending
the By-Laws or the Articles of Incorporation, which power shall be vested in
the Fellows; adopting a plan of merger or adopting a plan of consolidation with
another institution; authorizing the sale, lease, exchange or mortgage of all
or substantially all of the property and assets of the Society; authorizing the
voluntary dissolution of the Society or revoking proceedings therefore;
adopting a plan for the distribution of the assets of the Society; or amending,
altering or repealing any resolution of the Board of Trustees which by its
terms provides that it shall not be amended, altered or repealed by the
committee.
Section 2.
Other Committees
Other committees,
including Library and Curatorial committees of the Society, or ad hoc
Committees or task forces, may be designated by a resolution adopted by the
Trustees present at a duly constituted meeting, provided that such other
Committees shall not have or exercise the authority of the Board in the
Management of the Society. Except
as otherwise provided in the resolution, members of the Library and Curatorial
committees shall be Fellows or Associate Members of the Society. The President of the Society shall
appoint the members of the committees.
Any committee member may be removed by the President or Board of
Trustees whenever in his or her, or their judgment the best interests of the
Society shall be served by such removal.
Section 3.
Term of Office
Each member of a
committee shall continue as a member until the next annual meeting of the Board
of Trustees and until his or her successor is appointed, unless the committee
shall be terminated sooner, or unless the member be removed from the committee
or shall cease to qualify as a member of the committee.
Section 4.
Chair Person
One member of each
committee shall be appointed chair by the President, with the approval of the
Board of Trustees.
Section 5.
Vacancies
Vacancies in the
membership of any committee may be filled by appointments made in the same
manner as provided in the case of the original appointments.
Section 6.
Quorum
Unless otherwise
provided in the resolution of the Board of Trustees designating a committee, a
majority of the whole committee shall constitute a quorum and the act of a
majority of the members present at a meeting at which a quorum is present shall
be the act of the committee.
Section 7.
Rules
Each committee may
adopt rules for its own governance not inconsistent with these By-Laws, or with
rules adopted by the Board of Trustees, provided that minutes of deliberations
and actions shall be maintained.
ARTICLE VIII.
STAFF
Section 1.
Staff
The staff of the
Society shall consist of the Executive Director and other staff members including the librarian,
curators, a director of development and such other staff as determined by the Board
of Trustees and others appointed and hired by the Executive Director. The
curators and the Chief Librarian shall be hired by the Executive Director with
the advice and consent of the Board of Trustees. All
staff shall report to the Executive Director.
Section 2.
Executive Director
The Executive
Director shall be an employee of the Society, who shall implement the policies
and decisions of the Board of Trustees, and shall serve upon the terms and
conditions, including compensation, approved by the Board of Trustees. The Executive Director shall be an
ex-officio and non-voting member of the Board of Trustees and all Committees of
the Society.
Section 3.
Executive Director
Accountability
The Executive
Director shall regularly present information to the Board of Trustees and the
Fellows pertaining to: the object and mission of the Society, his or her
implementation of Society goals and plans, the state of the Society's business
and affairs; and, other matters respecting the Society finances, assets, and
membership. The performance of the Executive Director shall be subject to
annual critical performance review by the Board of Trustees.
ARTICLE IX.
CONTRACTS, CHECKS, DEPOSITS AND FUNDS
Section 1.
Contracts
The Board of
Trustees may authorize the Executive Director, any officer or officers, agent or agents of the
Society, in addition to the officers so authorized by these By-Laws, to enter
into any contract or execute and deliver any instrument in the name of and on
behalf of the Society, and such authority may be general or confined to
specific instances.
Section 2.
Checks, Drafts,
etc.
All checks, drafts
or orders for the payment of money, notes or other evidences of indebtedness
issued in the name of the Society, in amounts from time to time determined by
the Board of Trustees, shall be signed by the Executive Director or his or her
designee and countersigned as the Board may determine; provided that, all
checks, drafts or orders in the amount of $5,000.00 or more shall be signed by
the Executive Director and countersigned by persons designated by the Board of Trustees. In the absence of this determination by
the Board of Trustees, the instruments shall be signed by the Executive
Director, his or her designee, or the Treasurer or an Assistant Treasurer and
countersigned by the President or a Vice-President of the Society.
Section 3.
Deposits
All funds of the
Society shall be deposited to the credit of the Society in the banks, trust
companies, depositaries or other financial institutions as the Board of
Trustees may select. Such funds
may be held in cash or interest bearing form as approved by the Board of
Trustees.
Section 4.
Gifts
The Executive
Director or Board of Trustees may accept on behalf of the Society, any
contribution, gift, bequest or devise deemed advisable or acceptable by the
Executive Director or the Board of Trustees for the general purposes, object or
mission, or for any special purpose of the Society with appropriate guidelines
set by the Board of Trustees.
Section 5.
Acquisition/Deaccessions
and Loans
The curators and librarian shall have discretion for the
acquisition of articles for the collections of the Society, subject to funding
limitations set by the Executive Director, based on a budget approved by the
Board of Trustees from time to time. The Board of Trustees, on the advice of
the Executive Director and based upon suggestions of the curators and
librarian, shall be solely responsible for the extension of loans from Society
collections and for the approval of deaccessions of duplicate and unneeded
articles from the Society's collections.
ARTICLE
X.
CERTIFICATES OF MEMBERSHIP
Section 1. Certificates
of Membership
The Board of
Trustees may provide for the issuance of certificates, medals, or other
articles evidencing membership as an Associate Member or Fellow in the Society,
which shall be in such form as may be determined by the Board of Trustees.
Section
2. Issuance of Certificates
When a member has
been elected to membership and has paid any fee and dues that may then be
required, a certificate of membership shall be issued in his or her name and
delivered by the Executive Director, if the Board of Trustees shall have
provided for the issuance of certificates of membership under the provisions of
section 1 of this Article X.
ARTICLE XI.
BOOKS
AND RECORDS
The Society shall
keep correct and complete books and records of account and shall also keep
minutes of the proceedings of its members, Board of Trustees, Executive
Committee, Nominating and Governance Committee and committees having any of the
authority of the Board of Trustees, and shall keep at its registered or
principal office a record giving the names and addresses of the members
entitled to vote. All books and
records of the Society shall be audited annually by an independent certified
public accountant. The books and
records of the Society may be inspected by any Fellow, or his agent or
attorney, for any proper purpose at any reasonable time.
ARTICLE XII.
FISCAL YEAR
The fiscal year of
the corporation shall begin on the first day of October and end on the last day
of September the year following.
ARTICLE
XIII.
DUES
Section 1. Annual or Lifetime Dues
The Board of
Trustees may determine the amount of initiation fee, if any, and annual or life
dues payable to the Society by Fellows and Associate Members. Honorary Life Fellows shall not be
required to pay dues.
Section 2. Payment
of Dues
Dues shall be
payable in advance on the first day of February in each fiscal year. Dues of a new member shall not be prorated.
Section
3. Default and Termination of Membership
When any Fellow or
Associate Member of any class shall be in default in the payment of dues for a
period of four (4) months from the date on which such dues become payable, his
or her membership may be terminated by the Board of Trustees in the manner
provided in these By-Laws.
ARTCLE XIV.
SEAL
The Board of
Trustees shall provide a corporate seal, which shall be in the form of a circle
and shall have inscribed the name of the Society and the words "Corporate Seal.
American Numismatic Society."
ARTICLE XV.
WAIVER
OF NOTICE
Whenever any
notice is required to be given under the provisions of the New York
Not-for-Profit Corporation Law or under the provisions of the articles of
incorporation or the By-Laws of the Society, a waiver in writing, signed by the
persons entitled to the notice, whether before or after the time stated
therein, shall be deemed equivalent to the giving of notice.
ARTICLE XVI.
AMENDMENTS TO BY-LAWS
These By-Laws may
be altered, amended or repealed and new By-Laws may be adopted by the vote of a
majority of the Fellows present at any regular Annual Meeting or Special
Meeting of the Fellows, if at least thirty (30) days written notice is given
containing the wording of the proposed amendment with reasonable specificity
and included is a statement of the intention to alter, amend, repeal or adopt
new By-Laws at the meeting.
ARTICLE XVII.
INDEMNIFICATION
The Society shall
indemnify, defend and hold harmless its present and former Trustees, Officers,
Committee Members and Agents, to the fullest extent allowed by the provisions
of the New York Not-For-Profit Corporation Law, as may be amended from time to
time, from and against any and all loss resulting from civil or criminal
allegations, proceedings, claims, suits, judgments, costs (including reasonable
attorneys' and consultants' fees) and amounts paid in settlement of such
proceedings.
The
indemnification provided for herein shall not be deemed exclusive of any other
rights to which those indemnified may be entitled under any By-Law, agreement,
resolution of the Board of Trustees or disinterested Trustees, Officers or
otherwise, both as to action in his or her official capacity and as to action
in another capacity while holding such office, and shall continue as to a
person who has ceased to be a Trustee, Officer, Committe